Rosenberg Library 2310 Sealy Avenue Galveston, Texas  77550-2220

(409) 763-8854 fax (409) 763-0275

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Rules and Regulations

Please read the following rules and regulations. In order to proceed to the reservation page, you must agree to these rules by clicking the "I agree" link at the end.

RULES GOVERNING USE OF MEETING ROOMS

Purpose:

Meeting rooms are available for use by non-profit and for-profit organizations.  The purpose must meet the objectives and policies of the Rosenberg Library as a lifelong learning and cultural center for the citizens of Galveston.

1. Meeting rooms may only be used for purposes which will not disrupt other services in the library.
    
2. Voter education functions are permitted.  Functions promoting a candidate are not permitted.
    
3. Meeting rooms cannot, in general, be made available for purely social functions.

Rules:

1. Before receiving permission to use the Library’s meeting facilities, the requesting organization must complete an on-line reservation request to include review and acceptance of the Library’s meeting room policies, the organization’s name, purpose, contact information and for-profit or non-profit status.
    
2. Groups using the Library meeting rooms may not use advertising and publicity which imply that their program is sponsored, co-sponsored, or approved by the Library, unless written authorization to do so has been previously given by the Executive Director.
    
3. No unlawful, hazardous or dangerous activities may be conducted in the Library meeting rooms.
    
4. Organizations may serve cookies and similar finger foods, not requiring the use of the Library’s equipment, without incurring extra charges.  Open food and drink containers may not be carried to and from meeting rooms.
    
5. Organizations are responsible for cleaning up afterwards and must leave the meeting room in the same condition in which they found it.
    
6. Beverages or foods which may stain the carpeting, such as red punch, may not be served in the Library.
    
7. The Library’s kitchen facilities may not be used for preparation of food or beverages by outside organizations.
    
8. No admission fee may be charged for any meeting held at the Library.
    
9. Groups using the meeting rooms assume financial responsibility for damage to Library property which occurs in connection with the group’s use of Library facilities.
    
10. The Library meeting rooms are not available prior to opening time at 9:00 a.m.
     
11. The Library reserves the right to cancel any reservation with prior notice to meet special library programming and internal operations requirements.
     

Fees:

In general, non-profit organizations in Galveston County will not be charged for use of the Library’s facilities.  However, if an organization’s use of the facilities causes the Library unusual expenses, the user will be required to reimburse the Library for those expenses.

1. For a meeting taking place at a time the Library is not regularly scheduled to be open, the Library charges $25.00 per hour.  In addition, all expenses (minimum of 4 hours) for three custodians will be billed to the organization.
    
2. A fee will be made for each hour or part of an hour that a meeting continues past the Library’s closing time.
    
3. A fee will be charged for use of Library punch cups, punch bowl, small plates, etc.
    
4. Galveston County for-profit organizations will be charged for the use of the Library’s meeting rooms as follows:
    
• Harris Gallery: $15.00 up to 2 hours, $10.00 each additional hour
• Morgan Room: $10.00 up to 2 hours, $5.00 each additional hour
• Board Room: $10.00 up to 2 hours, $5.00 each additional hour
   
5. Other fees may also be incurred, depending on usage.
    
6. Out of County For-Profit organizations are charged a flat-rate of $250.00, plus any fees incurred, depending on usage.
    
7. If preparations for a meeting involve an unusual amount of Library personnel time, the organization will be asked to reimburse the Library for the actual costs incurred.  Groups making more than twelve meeting room reservation changes per year may also incur extra charges.
    
8. If a meeting room has been set up and the participants do not show up, a $10.00 fee for the set-up will be levied, plus the usual charge for coffee if it had been requested, or any other services for which we charge. Reservations must be cancelled at least 24 hours in advance.
    
9. Coffee may be made available for a fee of $1.00 per person for small groups of less than 25, which meet regularly at the library.  Coffee arrangements must be made every fall to facilitate such planning and paid for in advance.
    

Equipment:

The Library is able to furnish the following items for use in meetings (in the Rosenberg Library only) by prior arrangement and without charge.

• Chalkboard
• Computer projector - Must be checked out and returned same day
• Easel for flip chart
• Dry erase board
• Projection screen
   

Revised 11/08

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